Accessible Electronic Documents


Hire a team of professionals who know how to make the most challenging interactive documents accessible. One might think that creating accessible electronic documents is easy. In a way, it is, but depending on what your content is, it can be tricky. The Competentum team knows these tricks and is trained specifically to make electronic documents accessible.

Accessible PDF Documents

Accessible PDF Documents

PDF documents can be very complex in terms of structure as well as visual and user experience design. Some PDFs may be images or scanned documents, others may be very heavy content-wise or contain many interactive elements – the variety can be great. We can help you to create or update your PDF documents to make them accessible:

  • If your PDF files include images or rich media, e.g., video or audio content, it is generally not accessible if it is embedded in a document as is. However, we can find the workarounds to offer users a more accessible experience while keeping the media – for example, by providing text alternatives, transcripts, closed captions, and audio descriptions.

  • If your PDF files include interactive forms, we can add special instructions to help users with disabilities better understand your content and navigate it effectively.

  • If your PDF files include text presented as an image, we can make it accessible by converting it either to the invisible text available for screen readers or to the actual visible text – whatever fits your purposes the best.

We work with different source file formats – Microsoft Word, Adobe InDesign, PDF, even scans! No matter what, Competentum knows the ways to make PDFs as accessible as they can be by following the standards (WCAG 2.0/WCAG 2.1, PDF/UA-1) and PDF techniques provided by W3C.

Accessible MS Office Documents

Accessible MS Office Documents

Three of the most commonly used types of Microsoft Office documents are Word documents, PowerPoint presentations, and Excel spreadsheets. Despite seeming less accessibility-challenging than PDFs, MS Office documents may hide a lot of stepping-stones, especially if you try to make them work with assistive technologies.

Competentum bases its general approach to accessibility of DOC/PPT/XLS files on HHS (U.S. Department of Health and Human Resources) accessibility requirements for MS Office documents, which can be modified and actualized on a case-to-case basis.